Technical and Organizational Security Measures

TECHNICAL AND ORGANIZATIONAL SECURITY MEASURES

Version 1.00

Last Updated: 31st October 2022

 

1. Introduction

The following is a description of the technical and organisational measures implemented by the data importer(s) (including any relevant certifications) to ensure an appropriate level of security, considering the nature, scope, context and purpose of the processing, and the risks for the rights and freedoms of natural persons.

 

2. Certifications and Attestations

  • Inventrax maintains sufficient controls to meet the objectives stated in ISO 27001 (or equivalent standards) and any other industry standards applicable to Inventrax, including any mandatory standards required by Data Protection Laws (collectively the “Industry Standards”) for the information security management systems supporting the Services.
  • At least once per calendar year, Inventrax performs an assessment against such Industry Standards (“Assessment”). Upon the Customer’s written request, which shall be no more than once per calendar year, Inventrax may provide a summary of the Assessment(s) to the Customer. Assessments shall be Confidential Information of Inventrax.                                                               

 

3. Physical Security Measures

  • Systems, Machines, and Devices. 

Inventrax has (i) Physical protection mechanisms; and (ii) entry controls to limit physical access.

  • Media

Inventrax maintains processes designed for the: (i) Industry standard destruction of sensitive materials before disposition of media; (ii) secure safe for storing damaged hard disks prior to physical destruction; and (iii) physical or verified logical destruction of all decommissioned hard disks storing Personal Data.

 

4. Technical Security Measures

  • Access Administration

Inventrax has protected access to the Services by its employees and contractor with authentication and authorization systems. Access to production and sub-production systems requires user authentication. Access rights are granted depending on work requirements and are terminated upon termination of employment or consultancy agreement. User account and password restrictions are included in the production infrastructure and are accessible by the administration.

  • Access Controls

Inventrax implements and maintains appropriate access controls, including, without limitation, limiting access to Personal Data to the minimum number of Inventrax personnel who require such access in order to provide the Services. Inventrax provides its personnel with appropriate ongoing training regarding the protection of Personal Data and its Security Program and requires such personnel to comply with the Security Program.

  • Logging and Monitoring.

Inventrax’s production infrastructure maintains logs of activities that are centrally collected, are secured in an effort to prevent tampering and are monitored for anomalies.

  • Firewall system

In order to safeguard Inventrax’s systems, an industry-standard firewall has been set up and will be maintained. This firewall is present on the network and examines all incoming connections that are sent to Inventrax’s environment.

  • Encryption

All Personal Data that is (i) transmitted over any public network or wirelessly; (ii) stored on laptops, other portable devices, or storage media; or (iii) stored on any device or media that is housed or transported outside of the physical or logical controls of Inventrax, is encrypted by Inventrax using Advanced Encryption Standard, other tools, and techniques in accordance with Data Protection Laws and Industry Standards HTTPS/TLS (1.2 or higher).

  • Antivirus

Inventrax applies updates to anti-virus, anti-malware, and anti-spyware software at regular intervals.

  • Confidentiality, Integrity, Availability, And Resilience of Processing Systems and Services

Inventrax’s customer agreements contain strict confidentiality obligations. Inventrax’s personnel and subcontractors authorized to Process Personal Data are subject to confidentiality obligations substantially equivalent to the ones Inventrax committed to in the Agreement or are under an appropriate statutory obligation of confidentiality. Inventrax has a business continuity plan designed to maintain service and/or recovery from reasonably foreseeable emergency situations or disasters. Customer Data is securely backed up on a regular basis. Inventrax infrastructure spans multiple fault-independent availability zones on its hosting provider and is supported by various tools and processes designed to maintain the availability and resiliency of Services.

  • Change Control.

Changes to platform, applications and production infrastructure are evaluated to minimize risk and are implemented following applicable industry standards, leading best practices, and then-current applicable standard operating procedure.

 

5. Administrative Security Measures

  • Personnel Security

Inventrax performs background screening on all employees and all contractors who have access to Personal Data, in accordance with applicable industry standards, leading best practices, then-current applicable standard operating procedures, and subject to applicable law.

  • Security Awareness

Inventrax maintains a security awareness program that includes training of Inventrax employees on the Security Program. Training is conducted at the time of hire and periodically throughout employment at Inventrax.

 

6. Other Measures

  • Inventrax shall be responsible for the security of Inventrax systems, and any Personal Data stored therein. Inventrax shall employ and maintain a reasonably comprehensive, written Security Program that complies with, and adequately addresses all relevant Data Protection Laws and Industry Standards.
  • Inventrax’s Information Security Program covers all networks, systems, servers, computers, notebooks, laptops, PDAs, tablets, mobile phones, and other devices and media that Processes Personal Data or provide access to Inventrax’s systems.
  • If during the term of the relevant Agreement, Inventrax modifies its Security Program in any manner that materially weakens or compromises the security, confidentiality, or integrity of any Personal Data, Inventrax shall promptly notify the Customer of any such material change.
  • Inventrax shall conduct risk assessments of, and as necessary review and revise, its information security program at least annually, and whenever there is a material change in Inventrax’s business or technology practices that may reasonably affect the privacy, confidentiality, security, integrity, or availability of the Personal Data.
  • Inventrax shall designate an individual as primarily responsible for the development, implementation, maintenance, and management of the Security Program.
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SKUBIQ is designed to help logistics companies automate processes and bill items accurately. The software provides features which allow the user to easily add and remove customers and products. The software is designed to help logistics providers satisfy customers’ need for updated information and increase profits through process automation.

The SKUBIQ can be integrated with any line of business application or ERP thereby allowing users to synchronize items, inventory, purchase orders, and receipts.

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SKUBIQ is trusted worldwide for supply chain management and visibility. But Why? Simply because our uniquely adaptable software solutions help companies like you stay on top of this fast-changing market.

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SKUBIQ is designed to help logistics companies automate processes and bill items accurately. The software provides features which allow the user to easily add and remove customers and products. The software is designed to help logistics providers satisfy customers’ need for updated information and increase profits through process automation.

The SKUBIQ can be integrated with any line of business application or ERP thereby allowing users to synchronize items, inventory, purchase orders, and receipts.

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The manufacturing is a highly regulated industry globally where attention to detail is critical to help ensure stringent requirements for product quality and deadlines are met. Its become imperative for organizations to achieve a lean environment in which they have visibility to and control over these details is where competitive advantage often resides. SKUBIQ partners with major manufacturing companies globally to improve efficiency and reduce costs, such as:

  1. Support of lean manufacturing initiatives by including inventory management capabilities within manufacturing
  2. Initiating supplier re-orders based on demand signals
  3. Compliance with industry requirements for quality, product tracking, safety, and recall management
  4. Integrated RFID, including asset tracking
  5. Quality assurance and inspection
  6. Managing a large product catalog / SKU proliferation
  7. Addressing Customer OEM parts packaging
  8. Core stratification and remanufacturing
  9. Wave planning and small order pick optimization to reduce picker travel
  10. Serialized inventory tracking
  11. EDI / ASN integration

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Distributors normally lack precise and seamless traceability, lot control, and recall management capabilities jeopardizing the inventory thereby putting their businesses at risk of compliance failures and legal liabilities. In addition, they are constantly challenged by the emerging consumer demands for omni-channel commerce, specialized products, and more convenient delivery options

SKUBIQ is trusted worldwide for supply chain management and visibility. But Why? Simply because our uniquely adaptable software solutions help companies like you stay on top of this fast-changing market.

SKUBIQ helps address the complete process of fulfilling complex, multi-temperature home delivery orders. SKUBIQ has the inbuilt flexibility in helping emerging online retailers and distributors a wide range of specialty products through traditional eCommerce fulfillment models.

As one of the market leaders in warehouse management (WMS) for cold-storage, third-party-logistics companies that play a critical role distribution, we bridge inventory and distribution between some of the world’s largest producers and their customers.

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SKUBIQ WMS Software is designed to help logistics companies automate processes and bill items accurately. The software provides features which allow the user to easily add and remove customers and products. The software is designed to help logistics providers satisfy customers’ need for updated information and increase profits through process automation.

The SKUBIQ can be integrated with any line of business application or ERP thereby allowing users to synchronize items, inventory, purchase orders, and receipts.